PROMOTION OF ACCESS TO INFORMATION ACT

ACT 2 OF 2000 (The Act)

SECTION 51 MANUAL FOR
"THE AUDIO DISTRIBUTION COMPANY (PTY) LTD"

TABLE OF CONTENTS Introduction Particulars in Terms of Section 51 Contact details The Guide as described in Section 10 Categories of records of "The Audio Distribution Company (Pty) Ltd" which are available without having to request access in terms of the Act in terms of Section 51(2) Records available in terms of any other legislation How to request a record - a description of the subject of the records How to request a record Categories of records held by "The Audio Distribution Company (Pty) Ltd" Web page and library records (if applicable) Other records Other information as may be prescribed Availability of the Manual Fees in respect of private bodies Prescribed request form Particulars of private body Particulars of person requesting access to the record Particulars of person on whose behalf request is made Particulars of person requesting access to the record Fees Forms of access to record Particulars of right to be exercised or protected Notice of decision regarding request for access
INTRODUCTION TO "THE AUDIO DISTRIBUTION COMPANY (PTY) LTD"
	Equaltrade 34 (Pty) Ltd name was changed by means of a special resolution dated 28 August 1995 to Audio Distribution Company (Pty) Ltd, thereafter by new special resolution dated 25 June 1998 to The Audio Distribution Company (Pty) Ltd who was registered originally on 12 July 1995 with its main business as "Trading in various commodities."
PARTICULARS IN TERMS OF SECTION 51
	1. CONTACT DETAILS The managing partner/director has duly authorised S Oates, to deal with all matters in connection with requests for information in terms of the Promotion of Access to Information Act, 2 of 2000. Postal address: Suite No. 111, Private Bag X1, Northcliff, 2115 Street address: 4 Kudu Road, Robin Hills, 2194 Telephone: +27 11 791-7009 Facsimile: +27 11 792-7311 E-Mail: simon@tadco.co.za 2. THE GUIDE IS DESCRIBED IN SECTION 10 The Guide will be available from the SA Human Rights Commission by not later than August 2003. Please direct any queries to: The South African human Rights Commission PAIA Unit The Research and Documentation Department Postal address: Private Bag 2700, Houghton, 2041 Telephone: +27 11 484-8300 Fax: +27 11 484-0582 Website: www.sahrc.org.za E-Mail: PAIA@sahrc.org.za 3. CATEGORIES OF RECORDS OF "THE AUDIO DISTRIBUTION COMPANY (PTY) LTD" WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF THE ACT IN TERMS OF SECTION 52(2) No notice of such records has been made to the Minister. 4. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION Records are kept in accordance with the following legislation: Companies Act no 61 of 1973 Value Added Tax Act no 89 of 1991 Income Tax Act no 95 of 1967 Skills Development Levies Act no 9 of 1999 Unemployment Insurance Act no 63 of 2001 Regional Services Councils Act no 109 of 1985 Compensation for Occupational Injuries and Health Diseases Act no 130 of 1993 5. HOW TO REQUEST A RECORD Section 53 prescribes that the requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body, or to his duly authorised deputy. This request must be made to the address, fax number or electronic mail address of the body concerned. The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if he or she wished to be informed in any other manner and state the necessary particulars to be so informed. The requester must identify the right that he or she is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of that right. If a request is made on behalf of a person, the requester must then submit proof of the capacity in which the requester is the making the request to the satisfaction of the head of the private body. The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request. The fee for private bodies is R50-00. The requester may lodge and internal appeal or an application to the court against the tender or payment of the request fee. If the request is granted then a further access fee must be paid for the reproduction and the search and preparation, and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure. The head of the private body will then make a decision on the request and notify the requester in the rquired form. 6. OTHER RECORDS Permanent tax records Financial statements Relevant company/close corporation documents, statutory etc. Any other documents wrt UIF etc pertaining to the Company or Close Corporation. 7. AVAILABILITY OF THE MANUAL This manual is available from the South Africa Human Rights Commission (see details above).